N.I.R.C.M.B.A.
Northern Ireland Radio Controlled Model Bike Association

CONSTITUTION

1. TITLE
The Association will be known as The Northern Ireland Radio Controlled Model Bike Association.

2. OBJECTS
(a) To promote the construction and racing of Radio Controlled Motorbikes.
(b) To facilitate the exchange of information and ideas relating to the sport.
(c) To set rules and standards for construction and racing.
(d) To encourage National and International competition within a co-ordinated calendar.

3. MEMBERSHIP
Membership shall be open to all and shall be deemed to commence when the Association issues the appropriate membership documentation. Membership shall be within the following categories:

(a) Full Individual members
(b) Fellows - Persons who in the opinion of a two-thirds majority of an AGM of the Association, have performed outstanding service to the association. Fellowship of the Association carries automatic Full Individual membership for life and may only be rescinded by a two-thirds majority vote at an AGM of the association. Fellows are to be elected at the AGM of the association on the recommendation of the Executive Committee. Not more than two Fellows may be elected in any one year.
(c) Club Affiliation - Any club who has satisfied the Secretary of its willingness and ability to fulfil the obligations of an affiliated club. Each Club will receive four free memberships that will be taken up by the Chairman, Secretary and two other appointed officials from that club. These may be cast as a block unless the nominated officials are present to represent themselves.
(d) Club Affiliated Member - All members of any club which has been accepted for affiliation become, subject to the necessary administrative procedures. Club Affiliated Members will receive a copy of the NIRCMBA handbook and other items which are available through each year through Club distribution unless they take up the option of having it delivered to their own address.

All members have the right to attend and vote on issues at the AGM. A proxy vote is permissable on items that have been published in a magazine that have an effect on the entire membership. All members must have received such no later than six weeks before the published date of the AGM.
Each Section may determine it's own voting rights - i.e. whether to accept block or proxy votes which may only be cast on issues where there is declared interest. Each Section must make this known in a NIRCMBA magazine at least six weeks prior to it's Section Conference.

4. SUBSCRIPTIONS
The subscription period shall be one year running from the 1st January to the 31st December of the same year. Membership subscriptions shall be reviewed and fixed annually at the AGM. Any member who has not paid his/her subscription within ONE month of the renewal date shall be assumed to have terminated his/her membership.

5. RESIGNATION
Any member wishing to withdraw from Association membership must notify the secretary in writing.

6. CESSATION OF MEMBERSHIP
Any member failing to renew his/her membership as required or any member notifying his/her resignation shall forfeit all right to claim on the Association, its property or its funds.

7. OFFICIALS
To qualify for election to any Association Committee position, the member so elected must first be a Full Individual member of the Association. The following Officers shall be elected annually for a period of two years at the AGM. Nominations for these positions to be sent to the Secretary in writing six weeks before the AGM. The nominee must be a Full member of the Association:- Chairman, Secretary and Treasurer plus such other Officers as may be deemed necessary.
These Officers together with up to two representatives from each section of the Association shall comprise the Association Executive Committee. A quorum of the Executive Committee shall consist of at least 60% of the Executive Officers. All Officers elected by the AGM shall be ex-officio members of all committees and sub-committees appointed within the Association. In addition any member of the Association elected to Executive Office in the European or World Federations shall be Ex-officio members of all Association committees related to his office. All ex-officio members of all committees and sub-committees shall be entitled to vote.

8. COMMITTEES
Section committees shall be established within the Association to administer for the individual needs of the members racing interests within the association. Each section committees shall comprise of a Chairman and Secretary and such other committee members as sectional conferences shall decide. The title of each section shall be decided by its officers.

9. POWERS OF THE COMMITTEE
The Executive Committee shall manage all concerns of the Association upholding the Association Constitution, and shall have powers to settle all points of interpretation of Association rules, provided such powers shall not overrule a resolution of the AGM. A sectional committee shall manage all the concerns of the racing interest for which it was established, with powers to settle all points of interpretation of section rules, provided such power shall not overrule a resolution of a section conference or AGM. A section committee quorum shall be decided by that Section Committee.
The Executive Committee and any Section Committee shall have powers to establish sub-committees to manage special interests or events and to co-opt members onto such sub-committees. Any committee may, from time to time, fill any vacancy in its number which may arise for the remaining period of office. In case the conduct of any member, in or out of Association events, shall in the opinion of Executive Committee be injurious to the character or interest of the Association, the Executive Committee shall request such member to attend before them to justify his/her conduct. The committee after hearing such member, or in the event of such member or neglecting to attend before them, shall have the power to expel such member or call upon them to resign and shall there upon cease to be a member of the Association. In every case of expulsion or required resignation of a member the decision shall be final, and the excluded member shall have no remedy against the Association or committee, or any right of appeal. A minimum of two-thirds majority of all members of the Executive Committee shall be necessary to order an expulsion.

10. VOTING
Proposals for change of the Association Constitution or Construction Rules shall require a two-third majority at an AGM, conference, postal or proxy vote respectively. All elections of officers shall be decided by a straight vote of those present unless any other of the voting mechanisms are employed.

11. FINANCE
All matters relating to the spending of Association funds shall be referred through the Treasurer to the Executive Committee. The Treasurer shall make an annual financial statement to the AGM offering all relevant documents for inspection at the meeting. At each AGM an Auditor shall be appointed to hold office for one year. In the event that an auditor is not satisfied with the financial affairs of the Association he shall require the Secretary to convene an Executive Committee meeting within 21 days.

12. FINANCIAL YEAR
01 October to 30 September

13. ANNUAL GENERAL MEETING
The AGM shall be held as soon after the end of the financial year as is practical and in any event not later than the month of February following. No NIRCMBA Sanctioned events may take place on the day of the AGM. The following business shall be transacted at the AGM:-

        (1). Reports on the general working of the Association and its sections.
        (2). Representation of the Association accounts.
        (3). Election of Officers and Auditor.
        (4). Review and agree the annual membership fee.
        (5). Discussion of any further business of which due notice has been given.
        (6). Arrange a provisional date for the next AGM which shall in any event be held within thirty days of the provisional date.

14. EXTRAORDINARY GENERAL MEETING
An EGM may be called at any time if the Executive Committee so decide. The Secretary shall also call a meeting on receiving written request to that effect, signed by no less than 10% of the membership. Such a general meting shall take place within 28 days of the written request being received and all members shall receive 14 days notice of the meeting, but without the necessity for detailing any further particulars. A resolution of an EGM shall not be valid unless 10% of the membership is present and not unless the resolution be passed by at least two-thirds of the members voting.

15. MINUTES OF MEETINGS
Minutes of an AGM, EGM or annual Conference shall be published as soon as convenient thereafter and in any case before the next similar meeting.
Minutes of committee meetings shall be available to all committee members, including ex-officio members, before the next similar meeting. Copies of all minutes shall be kept indefinitely by the appropriate officer.

16. DEFICIENCY OF FUNDS
In the event of insolvency, the deficit shall be made good by an equal payment from each member or in such manner as an AGM or EGM shall decide.

17. MEMBERS ADDRESSES
Each members address shall be recorded in the Associations records and shall be deemed to be correct unless the Membership Secretary be notified in writing of an alteration of change of said member.

18. CONSTITUTION RULES
A copy of the constitution shall be forwarded to each member on joining and thereafter annually in an Association Handbook. These rules so presented shall be binding on every member. No member shall be absolved from the effect of these rules on allegation of not having received them.

19. INTERPRETATION OF RULES
The Executive Committee shall be the sole authority for the representation of these rules and the decision of the committee upon any question of interpretation, or upon any other matter affecting the Association not provided for by these rules shall be final and binding on the members.

20. ALTERATION OF CONSTITUTION
The Constitution defines the rules for the government of the Association. All alterations or additions in the constitution may be only adopted by resolution at AGM or EGM convened according to the Constitution. Such resolution must receive a two-thirds majority voting.

21. DISSOLUTION OF ASSOCIATION
If at any general meeting a resolution for the dissolution of the Association be passed by a two-thirds majority of the membership present, and such resolution be confirmed at an EGM, held not less than one month thereafter at which not less than half the members are present, by a majority of two-thirds of the members the committee shall thereupon or at such date as shall be specified in the resolution, proceed to dissolve the Association. The committee shall proceed to realise the property of the Association, and after discharge of all liabilities, shall divide the same amongst all the members according to the proportions decided at the EGM. Upon the completion of such division the Association shall be dissolved.

22. OBLIGATION OF MEMBERS
(a) To uphold the Constitution of the Association
(b) Affiliated clubs must keep the Association informed of the names and addresses and interests of ALL their members (stating if they are Association members in any other capacity than club affiliated members) and in addition the Association must be informed immediately of any additions, deletions or changes in their membership. The affiliated clubs must advise the Association of the name and address of the club official who is responsible for the communication of the above information.

23. AWARDS/PRIZES AT NIRCMBA SANCTIONED EVENTS
(a) Unless the Executive committee has first given its express permission in writing, no trophy, award or prize of any kind may be given which has an intrinsic value greater than £20.00 UK Sterling.
(b) Under no circumstances are cash prizes to be awarded.

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